Office Coordinator

Posted on 5 July, 2024

Location: Office based – Beech House 28-30, Wimborne Rd, Poole BH15 2BU
Hours: 37 hours per week
Salary: £26,000
Contract length: July 2026 initially
Closing date: No later than 8am, 29th July

We will let you know by end of day Tuesday 30th if you are invited for an interview.

Interviews: Tuesday 6th August at Beech House 28-30, Wimborne Rd, Poole BH15 2BU

Start date: As soon as possible, subject to satisfactory references.

Are you a natural people person who is also super organised and enjoys being part of a busy friendly team? Do you want to work for an organisation whose sole purpose is to do good for your community?

We have just the job for you.

We’re looking for an Office Coordinator to be at the heart of our organisation, ensuring our back office functions support our extensive and developing work.

Community Action Network is a local charity that champions and strengthens a thriving and influential voluntary and community sector. We provide professional information, advice and training. CAN connects – we’re collaborative – growing networks, building partnerships and supporting people to make a difference. We’re compassionate advocates – inspiring social action and equitable representation.

We are a disability confident organisation and recognise the importance of diversity within our organisation. We welcome all applicants who believe they will be a good fit for this role.

 

Key Responsibilities:  

 
Office Management: 
  • Be the welcoming face of CAN at our offices ensuring staff, volunteers and visitors feel supported and welcomed.
  • Ensure our organisational phone, email and post are responded to efficiently.
  • Ensure our IT and phone systems work effectively by liaising with our IT and phone support providers.
  • Maintain an inventory of equipment and list of approved suppliers.
  • General procurement of office equipment and supplies.
  • Manage our facilities, including office and communal areas, and undertake regular risk assessments ensuring that we comply with Health and Safety law. Working with the landlords to resolve any issues.
  • Organise PAT testing of electrical equipment.
  • Manage online and physical filing.
Communications
  • Work with the team to ensure our internal and external communications are timely and accessible. Including the production of our weekly eNewsletters.
Training and events
  • Lead on the administrative support and event management for the organisation in the delivery of training, team meetings and other events including the AGM.

What we can offer in return

In return we offer a competitive salary and great benefits, including contributory pension scheme, 25 days holiday (pro-rata) plus all bank holidays, season train ticket loan, flexible working and much more.

For an informal discussion about the job please phone Amy Leyland on 01202 466130.

Available documents:

 

How to apply

Step 1: Download and complete the CAN application form
Step 2: Click “apply now” and enter your personal details
Step 3: Click “next” and upload the completed CAN application form as a supporting document

Please download and complete our CAN application form. You will then be able to upload the document with your application on Breathe HR.
 
It is not our policy to accept CV’s, so please complete the application form, and upload it at the end of your online application.
 
If you have any problems completing your application, please email recruitment@can100.org or call 01202 466130 for support.
 
PLEASE NOTE: By completing the applicant contact details page via the Breathe link, an application for this job will be submitted. You will then have the opportunity to upload your application form. Please ensure that you are ready to apply before selecting the ‘next’ button.
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